HOA Communications and Trouble Reports

HOA Communications and Trouble Reports

This is an example of a broad communications and trouble reporting system for Home Owners Associations (HOAs). It covers many areas and has some instructions to let residents know how their submissions are processed and what to expect.

Project File: request-hoa.log

Use this online form to submit your problems, concerns, suggestions, etc.

You can check on the progress of your request at: Reports (personal information is hidden).

Select only one option. If needed, submit this form multiple times with the different options selected. We need a record of each event so that it can be tracked to closure.

Submission Guidance

Tree Quality Defect

These are not to be refered to as complaint forms! These are Tree potential defect reporting forms.

Trees Dead tree Sick tree No tree mulch Dangerous Tree Other Go to Location Now >>

Landscaping Quality Defect

These are not to be refered to as complaint forms! These are Landscaping and Irrigation potential defect reporting forms.

Landscaping Dead grass Brown grass Weeds Crab Grass Grass bugs Mold fungus Other Cutting Grass clumps Wheel ruts Torn grass No weed whacking No edging Grass exceeds 2 inches Grass in beds Leaves in beds Other Sprinklers Broken sprinkler Need adjusting Hit house Water puddles Dry grass area Run too long Run too short Not running Other Grounds Erosion Grading Water Runoff Other Damages Siding Air conditioner Window Car Grass blown into garage Bed plants damaged Fertilizer killing bed plants Other Go to Location Now >>

Location for Trees and Landscaping Issues

Location facing front of house (select all that apply) Left back Back House Right back Left House House Right House Left front Front House Right front Forest left of house Forest right of house Forest back of house Other Done enter General Information Now >>

Other Quality Suggestions and Defects

These are Other Quality Related potential suggestions and defect reporting forms.

Common Area Clubhouse Outdoor Pool Indoor Pool Indoor Jacuzzi Sauna Exercise Area Forest Area Retention Pond Other HOA Operations Finance Meetings Communications Directory Update Website Other Done enter General Information Now >>

Other Submissions

These are Other potential suggestions and general contact reporting forms.

Suggestions Event Community Clubhouse Pool HOA Website Other General Contact Board Committee Club Webmaster Other All private information must be submitted via email at: Board Done enter General Information Now >>

General Information

Personal Information is not in public view

Name or enter Resident (Required)


Street Address or enter Resident (Required)


Phone


E-mail

mm/dd/yyyy

Request

First request Second request this is painful Last request I am really hurt

Description and Comments - this is public viewable (see submission guidance below)

Verify you are human enter 08234

    Clears all entries.